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Posts Tagged ‘How to set up my own ABA Business’

With all the recent buzz in the ABA Business Builders Facebook Group regarding our internal BCBA Onboarding Checklist, I thought I would just put it in writing for everyone. ThisĀ is our broad list. Each step listed here has another level of training (i.e., internal slide show or policy manual, etc). It is also a work in progress!

I should note that we started this a year ago and it has helped tremendously! Our list is over 50 items long. Additionally, it takes multiple hours spread across 3-4 meetings with the new BCBA. This is an expensive step for a business. However, you will make that money back because the BCBA is more likely to stay with you because the BCBA will feel like a true part of your team.

Before you read on, I should point out that this does not include mandatory paperwork such as employment contracts, W-4, I-9, etc. This is after all of those employment items have been addressed by HR. Additionally, this is for BCBAs only. We have a separate BT Onboarding which I will share later this week.

Background and Other HR items (Note: This step of onboarding is completed in conjunction with HR)

  1. Staff should set up a fingerprint appointment
  2. Staff should be set up with their GMail account, added to appropriate gmail groups, provided an appropriate footer, and shown the powerpoint on setting up email.
  3. Staff should read and attest to Policies & Procedures Manual
  4. Staff should complete the internal training or complete the Confidentiality Webinar for continuing education credit. Staff should review HIPAA related to social media activity.
  5. Staff should complete the internal training on NPA Code Metro (scheduling, billing software). Staff will review schedules & client service authorizations.
  6. If appropriate staff should complete the training on NPA Code Metro for MAC
  7. Staff should complete Mandated Reporter Training based on the state(s) where they will be working
  8. Staff should complete First Aid Training
  9. Staff should complete CPR if working in the ABS Feeding Clinic
  10. Staff should complete the Medicaid Form credentialing forms and documents
  11. Staff should complete the internal training on how to set up and use the Google Calendar
  12. Staff should complete the internal training on how to use the Google Drive
  13. Staff should complete the internal training on how to Graph in Google sheets
  14. Staff should complete the internal Incident Report Training
  15. Staff should complete the internal Sexual Harassment Training
  16. Review the policies and procedures related to mileage and drive time as well as the internal policies regarding the Hybrid/Electric cash reimbursement benefit
  17. Review the policies and procedures on dress and professionalism across settings such as home, community, school. Refer to Bailey and Birch 25 Essential Skills Book
  18. Review ABS cell phone use policy

ABS Internal Processes Completed with Regional Director (Senior BCBA)

  1. Review ABS Staff Socials
  2. Review internal file naming conventionNaming
  3. Review internal Continuing Education, internal conference funds and internal monthly BCBA Meetings
  4. Review process for completing Disciplinary Action Form for BT/RBT in conjunction with HR Director
  5. Review the performance evaluation template and timeline for BT/RBT
  6. Review the BCBA Billing and Rendering memo and complete the attestation form
  7. Review the BT/RBT Billing and Rendering memo and complete the attestation form
  8. Review the BCBA Rendering Spreadsheet (data tracking for weekly billables)
  9. Complete BIP Track training for data collection software
  10. Director will create calendar invites to subsequent Staff Trainings, BCBA Meetings, and Socials
  11. Review Case Manager Allocation Table (process for assigning candidates to BCBA cases)
  12. Complete Credentialing Steps for various carriers
  13. Complete Private School Training & Orientation
  14. Complete Ethics in Billing Webinar or Live Training
  15. Review internal training on how to set up NPA Availability & Monthly schedule for the purpose of supervising BT/RBT
  16. Review NPA internal training for calculating mileage, drive time, and time off
  17. Review internal process for NPA locking & service logs
  18. Review the internal NPA Task Analysis for calendar checks
  19. Complete internal PBIS & Emergency Response Training
  20. Review how schedules are created
  21. Complete SKILLS training
  22. Review attestation process for Staff meetings/BCBA meetings/trainings
  23. Review internal Supervision Feedback forms for Candidates
  24. Review Supervision Spreadsheet for weekly meetings with Director
  25. Review internal Task List
  26. Review internal templates for FBAs, Initial Assessments, and Concurrent Reviews
  27. Work with Director to complete headshot, bio, and other information for ABS Website
  28. Review internal procedures for vacation request form & Sick/Call Out Procedures
  29. Director will share appropriate Google Drive folders for BCBA’s
  30. Review IPAD check in procedure
  31. Review RBT Supervision requirements and process for documenting in NPA

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